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Purchase
Procedure
1. Purchases are made by inviting Public/Global Tenders.
2. Tender Advertisement : -
A) Advertisement of Tender Notices are published for wide publicity
in English News paper in following area.
i) Mumbai/Pune/Ahmedabad.
ii) Delhi/Calcutta.
iii) Madras.
B) It is also given in Regional News Papers as below : -
Area
Language
Mumbai
- Gujarati
Nagpur
- Hindi
Nasik /
- Marathi
Aurangabad
C) Tender Document :-
It is a standard document and consists
of -
i) Instruction to Tenderers.
ii) General Terms & Conditions of Tender.
iii) Special Terms & Conditions
iv) Schedule of requirement, prices and break up of prices.
v) Questionnaire to Tenderer.
vi) Technical Specification, if applicable.
vii) Price Variation Formula, if applicable.
D) Following important information is given in Advertisement.
i) Tender No.
ii) Description of Material.
iii) Estimated Amount.
iv) Tender Fee.
v) Due date & Time (Hrs.) for submission of tender.
vi) Due date & Time (Hrs.) for opening of tender.
vii) The aspects like reservation of item for SSI Sector and material
requirement with ISI mark are indicated.
viii) The tender documents are supplied in triplicate.
The address for issue, receipt and opening of tender is - Office
of the Technical Director (Stores)
Maharashtra State Electricity Board,
1st floor, Prakashgad, Prof. Kanekar
Marg, Bandra (E), Mumbai - 400 051.
3)
OPENING OF TENDERS:-
i) The tenders are opened in presence of the representatives of
the tenderers and MSEB Officers. The details like prices, delivery
period and terms and conditions related to the evaluation of offers
such as Excise duty, Sales tax etc. are read out at the item of
tender opening.
ii) Annexure "C" regarding acceptance of matching with lowest acceptable
rate submitted alongwith officers is read out.
4) OPENING OF ANNEXURE B "C" (Regarding Matching Rate):-
Confirmation for acceptance of the order at the lowest acceptable
rate in Annexure "C" (forrn enclosed with the tender documents)
is required to be submitted in a separate sealed cover duly Superscribing
Tender No. and Due date and Time of submission on or before 3 prn
on the same date of the next month of tender opening or earlier
as prescribed in the tender document when required.
5) EVALUATION OF TENDERS:-
i) Distribution of Material - The offer not in conformity with standardised
terms and conditions of the tender in toto are not evaluated.
Compliance of qualifying requirements wherever specified is also
checked. No correspondence is made with the tenderer about deviations
in their offer.
ii) EHV and Generation Material , Post Tender negotiation with tenderers
for withdrawal of Technical/ Commercial deviations in offer are
permitted without affecting original prices and ranking of tenderers.
After receipt of technical evaluation report form indenting department
the purchase Proposal is prepared and submitted to Competent authority
for decision.
Factory of New Tenderers are inspected by our Inspection Wing.
After receipt of decision purchase orders are placed by respective
Purchase Groups,
IMPORTANT
GENERAL TERMS AND CONDITIONS
11
Earnest Money Deposit:-
i> The Tenderer should pay E.M.D. alongwith Tender.
ii> The Tendeawithout payment of E.M.D. are summarily rejected unless
A] Tenderer is having a valid Permanent Bank Guarantee of
Rs. Five Lakh with Central Purchase Agency of the Board
B]
Tenderer is exempted on account of statutory directives as below:
a>
All Government and Semi Government Institutions under Government
of Maharashtra and Zilla Parishad in Maharashtra and fully owned
undertaking of any State Government and Government of India (for
the item manufacture4 by such instituions/ units)
b>
SSI Unit permanently registered with the Directorate of Industries,
Maharashtra only for the items mentioned in their Permanent Registration
Certificate.
c>
SSI Unit registered with National Small Industries Corporation (NSIC) and Small
Industries Services Institute of Government of India only for the items manufactured
by them.
iii>
If exempted from payment of E.M.D., Documentary evidence should be produced.
New firms should get the B.G. approved from Bank. Guarantee Section before due
date of submission of Tender, in prescribed form of the Board.
iv>
E.M.D. should be 3% of the offered value upto Rs. 1,75,000/- and thereafter,
1% of the balance offered value. The maximum E.M.D. payable against the tender
shall be limited to Rs. Five lakhs.
2) Security Deposit: -
The tenderer should
agree for payment of Security Deposit. The supplier shall pay Security Deposit
within 15 days from the date of receipt of order at the rate for 10% of the
value of the order unless having valid permanent Bank Guarantee of Rs.5 Lakhs
with MSEB. For SSI units in Maharashtra Security Deposit applicable is 3% of
the order value subject to maximum of Rs. 50000/-. For orders value upto Rs.50000/-
in case of by SSI units and Rs.25000/- in case of Register suppliers on the
list of Development Commissioner (Industry) and Stores Purchase Officer no security
deposit is payable. SSI Units having industries outside of Maharashtra State
are not eligible for exemption in Security deposit.
3)
Prices: -
The
prices should be quoted only on FOR Destination basis for supplies
at various places in Maharashtra inclusive excise duty, sales tax,
Risk in transit, freight and other charges if any showing the break
up.
4)
Validity: -
The
tenderer should keep the offer valid for acceptance upto and including
last date of calendar month, covering the date of completion of
180 days from the date of opening of tender and shall also agree
to extend the period of validity required by the Board.
5)
Payment: -
The
tenderer should accept Boards prescribed payment terms of 100% payment
within 60 days from the date of receipt of entire lot by A/C payee
cheque.
6)
Liquidated Damages: -
Tenderer
should accept Board's terms for liquidated damages for late delivery.
In case the materials are not delivered within the period stipulated
in the order liquidated damages @1/2% per week or part of week on
the price subject to a maximum of Cumulative ceiling of 10% on the
contract value.
7] Delivery period: -
It
is mandatory on the part of the tenderer to quote the delivery on the monthly
basis. The offer shall be rejected if the commencement period and rate of delivery
per month are not indicated by the tenderer. Delivery period is reckoned from
the date if issue of Letter of Award.
8]
sample: -
Wherever
applicable/ required as per tender details sample should be submitted
with the offer failing offer is rejected.
9]
Post Tender Deviations: -
In
case of EHV and Generation material post Tender negotiation with
Tenderers for withdrawal of Technical and Commercial deviations
in the offer are permitted without affecting original prices and
ranking of the tenderer.
ALERTS
| Sr.
No. |
Tender
No. |
Changed
Items
|
Changes |
| 1) |
|
Postponement
of due date of submission and
opening |
|
| 2) |
|
Change
in Technical Specification |
|
| 3) |
|
Deleted
Items |
|
| 4) |
|
Added
Items |
|
| 5) |
|
Short
Tender Notice |
|
| 6) |
|
Change
in Quantity |
|
| 7) |
|
Cancellation
of Tender |
|
| 8) |
|
Prepone
of due date of submission of Annexure"C" |
|
| 9) |
|
Corrigendum |
|
| 10) |
|
Validity
extension desired upto__________ |
|
PRICE VARIATION:
-
Payment to the
suppliers are made as per rates accepted in the order. However, to
account for changes in Market conditions, exchange rates in currancies,
Basic prices of some metals etc., concept of payment on Price Variation
basis has seen accepted by M.S.E.B. for this purpose price variation
formula is introduced for some of the items like Oil, Salt, Conductor,
Cables, Transformers, Switchgears etc.
Sample P.V. formulae are enclosed in Annexure 'A ' .
1) Weather proof
Cable
2) H.T. and L.T.
Stay Sets
3) G. I. Pins
4) XLPE Aluminium
Cables
5) PVC insulated
cables
6) Power Transformers
of rating above 8 MVA for voltages upto and
including 245KV
7) Auto Transformers
above 8 MVA and 245 KV
8) Switchgear and
Control Gear
9) Transformer
Oil
TECHNICAL
SPECIFICATIONS: -
While
procuring the material detailed specifications of the items is given
seperately alongwith Tender Documents. However, some Guaranteed Technical
Specifications in case of some important items are enclosed in Annexure-"B".
1) Transformers
2)
Isolators
3) Insulators
4) A.C.S.R. Conductor
5) Item Rates
Items
purchased by the C.P.A. are requred to be despatched to our Major
Stores/Stores Centres spread all over Maharashtra. However in few
cases some of the items (400KV material) are directly required to
be despatched to sub station/Power Station sites. The stores section
is working under Deputy Chief Engineer (Store Management), Dharavi,
Mumbai.
A organisational chart of SM.Wing is shown below. Similarly a list
giving details such as Telephone Nos. Telegraphic address,Fax Nos.,
Officers Name and Designation is also given.
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